How to separate email threads in Gmail
Learn how Gmail's conversation view groups your emails together and how to separate your email threads into new conversations (with new subject lines) in Gmail.
Many professionals receive dozens or even hundreds of emails each day. Keeping your inbox organized is a challenge, but Gmail’s archive feature makes things easier. Archiving an email is an easy way to move it out of your inbox without deleting it.
However, there are times when you’ll need to unarchive an email to restart a conversation. This is particularly important if you’re managing hundreds of different contacts as part of your business.
When an old lead or customer re-starts the conversation, you need to be able to pick right back up where you left off. Unarchiving your emails gives you access to all of your conversations when you need them. Here’s how to unarchive Gmail messages. We’ll cover:
<a href="#what-is-archived" class="anchor-link">What is an archived email?</a>
<a href="#how-to-archive" class="anchor-link">How to archive an email</a>
<a href="#how-to-unarchive-desktop" class="anchor-link">How to unarchive an email on a desktop browser</a>
<a href="#how-to-unarchive-mobile" class="anchor-link">How to unarchive an email on the mobile Gmail app</a>
<a href="#streak" class="anchor-link">How to use Streak to organize email conversations automatically</a>
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Archiving your emails provides an alternative to deleting them. While deleted emails are removed from your inbox forever, archived emails are easy to recover.
Gmail places archived messages in a category called “All Mail”. This way, users can still find and reply to archived messages later on.
If someone replies to a message that you’ve archived, it will be automatically unarchived and moved back to your inbox. If you don’t want to receive any replies to your archived emails, you’ll need to mute them.
By archiving your emails, you’ll keep your inbox clean and organized for more efficient communication. However, you won’t have to worry about losing important email records if you need them later on.
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The process of archiving an email in the Gmail app is very straightforward, and you can archive an email from a few different locations in Gmail.
Just look for the archive icon, which looks like a folder with an arrow pointing downwards. Here are all the places you can archive an email in Gmail:
You can archive emails in your Gmail inbox. This gives you the option to archive an email without opening it first, or without opening it again.
You can archive emails in bulk if you’re doing some inbox cleanup or aiming for inbox zero.
If you’ve opened an email and are currently viewing the email thread, you can archive the email with the archive icon at the top of the email thread.
Looking for an even faster way to speed through your inbox organization? Meet Gmail’s keyboard shortcuts.
With a single keystroke, you can send an email to the archive bin. Before you get started, make sure Keyboard shortcuts are enabled in your Gmail settings.
To archive an email using keyboard shortcuts from the email thread:
To archive emails from the inbox view:
To find more keyboard shortcuts in Gmail, type a question mark (shift+?) anywhere in Gmail.
If you’re sending emails and managing your inbox on the go, you can keep everything organized from the mobile Gmail app.
To archive and email thread on your mobile Gmail app:
To archive an email from your Gmail inbox on the mobile app:
You’ll need to make sure your “Mail swipe settings” are configured for this action within your Gmail mobile app. Head to your Gmail settings in the mobile app to set this up.
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Your archived emails exist in the All Mail folder in Gmail. You can also find them by searching for a recipient’s name or email address, a subject line, or another keyword in the email.
The All Mail folder contains all of the emails you’ve archived in addition to your email drafts, sent mail, and emails currently in your inbox. You’ll see an “Inbox” label for emails that are already in your inbox and have not been archived.
The act of unarchiving an email in Gmail moves it back into your Gmail inbox. You'll use the "Move to Inbox" button to do this.
Similar to bulk archiving emails, you can bulk unarchive an email or move emails to your inbox without opening the email thread.
If you want to review the email thread first, you can view an individual email in your All Mail folder and unarchive it by moving it to your inbox.
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As with the desktop app, archived emails will show up in searches in the Gmail app, as well as in the All Mail folder. Tap the three lines at the top left of the app to open the menu.
If you can remember a subject line, recipient, or other keyword to find the email, searching for it is typically the quickest way to find an archived email.
To unarchive an email from the Gmail mobile app:
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Archiving emails is one way to keep them “safe” in your Gmail inbox, but it lumps them into one giant folder with your drafts, sent messages, and emails that are currently in your inbox. This can make it a nightmare to find archived emails when you need them.
Streak makes it easy to organize your emails by contact, deal, or workflow.
With Streak, you can organize emails for contacts in your Sales, Hiring, Fundraising, or pipelines for any other workflow.
Once you add an email to Streak, you can safely archive the message and still find it in your pipelines if you need to refer to it later.
Best of all, you can tell Streak to automatically add all emails with a contact or organization to the right pipelines. Any time a contact emails you, Streak will automatically add it to the relevant box in your pipeline and label it in your inbox.
Try Streak for free to automate your inbox organization and never lose track of an important email again.