Why would you schedule an email to send later in Gmail?
Rather than sending your emails as soon as you finish writing them, scheduling an email in Gmail gives you more flexibility over when your emails appear in your recipients’ inboxes.
There are a few reasons why you might want to schedule emails in Gmail, including:
Time zones: For recipients in different time zones, for example, you can schedule emails to go out during their work hours—no matter how different they are from your own.
Business hours: Maybe you’re someone who prefers to write or respond to emails late at night or over the weekend. Scheduling emails allows you to draft messages whenever you want and have Gmail send them when your recipients are online.
Delay for edits and updates: Scheduling emails can also help you avoid awkward mishaps like leaving off an attachment by giving you time to remember anything you forgot.
Lifecycle outreach: If you’re using emails or mail merges to reach out to customers and contacts, you likely want to space out your messages so you don’t overwhelm them. Scheduling emails allows you to send emails at a regular cadence, rather than returning repeatedly to hit send or sending them all at once.
How to schedule an email using Gmail on your desktop computer
1. Go to Gmail on your computer and click the compose button in the top left corner to begin drafting your email.
2. Once you’ve written your email, click the downward arrow to the right of the “Send” button. (Make sure not to click the regular send button—that will send your email to the recipient right away.)
3. Once you click this arrow, a button will appear that says “Schedule send.” Click this button.
4. A window will pop up with three automatically generated suggested times for you to schedule your email send. Choose from one of these three options or click “Pick date & time” to create your own option.
Note: Gmail will send your scheduled emails according to the timezone shown in this window, even if you change locations after you set the schedule. For example, in the image below, times are shown in Eastern Daylight Time.
5. If you choose “Pick date & time,” you’ll see a calendar on the left where you can select the day you want to send your email. You can also type in the day on the right above the line where you type in your desired send time. Once you’re happy with your selections, click the blue “Schedule send” button in the bottom right of the window.
6. After you click “Schedule send,” a notification will pop up in the lower left corner of your screen confirming your scheduled email. You’ll have the option to view the message or undo the scheduled email from this window.
7. That’s it! Your email will automatically go out to your recipient(s) on the day and time you selected. You don’t have to do anything else on that day.
Important: You’re limited to no more than 100 scheduled emails at once in Gmail.
How to schedule an email in the Gmail app on a mobile device
You can also schedule emails in the Gmail app on your mobile device. Here’s how to schedule an email in Gmail mobile:
1. Open the Gmail app on your mobile device and tap “Compose” in the bottom right.
2. Write your email as usual. When you’re done, tap the three dots at the top right.
3. A menu will pop up at the bottom of the screen. Select “Schedule send.”
4. Like on the computer, a new window will appear with three automatically generated date and time options. You can also pick a customized date and time.
5. If you want to pick a customized time, select “Pick date & time.” A new window will appear with a calendar to select the date and a box to choose the time. Once you make your selection, click “Save.”
6. You’ll return to your inbox and see a notification at the bottom of the screen confirming your scheduled date and time for your email.
How to use Streak’s send later feature to schedule emails in Gmail
1. With the free Streak browser extension installed, open up Gmail on your computer and begin drafting a new email. Once the email is ready, select the clock button from the menu at the bottom of the window.
If you don’t see the clock button, you may need to select the “More tools” button (which looks like 3x3 squares) to make it appear.
2. Using natural language (e.g. “three hours from now” or “Wednesday at 9am”), describe when you want Gmail to send your email. You can also choose from the list of suggestions or select your desired send date on a calendar.
3. Once you select a time, you’ll get a notification confirming you scheduled an email.
Viewing and editing your scheduled emails using Streak's send later
To see emails you scheduled using Streak, you’ll have to head to the Gmail “Drafts” rather than “Scheduled.”
You’ll find the scheduled email in your drafts and can see the scheduled date to the right of the subject line.
If you want to edit or update the subject line or the email body, simply make your edits and close the draft window. Your changes will be saved and the message will remain in your drafts until the scheduled send time.
You can also click “Cancel Send Later” at the bottom of your draft if you no longer want to send the email. Canceling a Send Later will remove the scheduled time and leave the message in your drafts just like a normal email.
But what if you want to schedule mass emails and follow-up messages instead of one-off emails? You can do that in Streak, too, using the free mail merge feature.
Mail merges allow you to send personalized mass emails to your contacts at the date and time of your choosing.
Once you finish setting up a mail merge, you can choose to send the first message in the mail merge immediately, or choose to send it later, just like Streak’s Send Later feature for regular emails.
You can also schedule automatic follow-ups to these messages after a set amount of time to stay engaged with your contacts.
For example, say you schedule your first message for the upcoming Monday. In Streak, you can set up an automatic follow-up message to go out to any contacts who don’t respond to that first email. Select the number of business days to wait and the time of day you want the follow-up to send. Keep adding automatic follow-up emails until you’re happy with the sequence.
In under 2 minutes using Streak, you can create an entire personalized mass email sequence that goes out automatically on your schedule.
Schedule emails in Gmail to reach your recipients at the right time
With three ways to schedule emails in Gmail, you have a few options for sending your emails later.
Gmail’s schedule send is the best option for scheduling emails from your mobile app, while Streak’s send later gives you more flexibility for scheduling and editing drafts, and allows you to track email views. If you need to send email sequences or perform mass outreach, Streak’s mail merge will help you get the job done.